Privacy Policy

The Holistic Counselor Podcast (“The Holistic Counselor,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains the types of information that may be collected when you visit TheHolisticCounselor.com, how that information may be used, and the choices available to you.

By using this website, you acknowledge the practices described in this Privacy Policy. If you do not agree with this Policy, please discontinue use of the website.

1. Information We May Collect

We aim to collect only information that is reasonably useful for operating the website, communicating with visitors, evaluating podcast guest applications, and improving the user experience.

• Information you voluntarily provide, such as your name, email address, message, professional information, podcast guest application responses, or other information you choose to submit.
• Technical information that may be collected automatically by the website host or enabled website tools, such as IP address, browser type, device type, approximate location, pages viewed, referring pages, and interaction data.
• Cookie and similar technology data, if cookies, analytics, embedded media, or comparable tools are enabled.
• Information you provide to third-party services linked from this website, such as Google Forms, YouTube, podcast platforms, or other external services. Those services process information under their own privacy policies.

2. How We May Use Information

• To operate, maintain, secure, and improve the website.
• To respond to messages or inquiries you choose to send.
• To review podcast guest applications and contact applicants who appear to be a potential fit for the show.
• To understand general website usage and improve content, navigation, and accessibility.
• To comply with applicable laws, legal requests, or obligations and to protect the rights, safety, and integrity of the website, its visitors, and others.

3. Podcast Guest Applications

Prospective podcast guests are directed to a Google Forms application. Information submitted through that form is used to evaluate potential topic fit, expertise, lived experience, and alignment with the mission of The Holistic Counselor Podcast, and to communicate with applicants when appropriate.

Submitting an application does not guarantee selection, an interview, or a response. Please do not include confidential patient or client information, psychotherapy notes, protected health information, or other information that you are not legally authorized to share.

4. Cookies, Analytics, and Embedded Media

The website may use cookies or similar technologies supplied by the website platform or by enabled analytics, media, or functionality providers. Embedded videos, podcast players, social media features, and external links may allow third-party providers to collect information about your interaction with their services.

Where required by applicable law, the website should provide appropriate consent or opt-out controls. You may also be able to manage cookies through your browser settings, although disabling cookies may affect some website functions.

5. Third-Party Service Providers

This website is built on Wix and may link to or use services provided by Google and other podcast, video, analytics, or media platforms. These providers may process information in accordance with their own terms and privacy policies. We encourage you to review those policies when you use third-party services.

6. How Information May Be Shared

We do not intentionally sell personal information for monetary compensation. Information may be disclosed to service providers that support website hosting, forms, communications, analytics, security, or other website functions; when required by law or legal process; to protect rights or safety; or as part of a legitimate business reorganization or transfer.

Some privacy laws use broader definitions of “sale,” “sharing,” or “targeted advertising” that can include certain analytics or advertising technologies. If tools that trigger those definitions are enabled, the website should provide any notices or opt-out mechanisms required by applicable law.

7. Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, for legitimate operational or recordkeeping needs, or as required by law. Retention periods may vary depending on the type of information and the service through which it was collected.

8. Data Security

We use reasonable administrative, technical, and organizational measures appropriate to the nature of the information we handle. However, no website, email system, online form, or internet transmission can be guaranteed to be completely secure.

9. Health Information and Clinical Communications

TheHolisticCounselor.com is a podcast and educational media website, not a therapy portal or clinical record system. Do not use the website, podcast guest form, or ordinary email to send confidential clinical information, psychotherapy records, protected health information, or identifiable information about clients or patients. If you are seeking therapy in Florida, please use the intake and communication channels provided by Through the Valley Therapy.

10. Children’s Privacy

This website is intended for a general adult audience and is not directed to children under 13. We do not knowingly seek to collect personal information online from children under 13. If you believe a child has submitted personal information through the website, please contact us through the website so the information can be reviewed and, where appropriate, deleted.

11. Your Privacy Choices and Rights

Depending on where you live and which privacy laws apply, you may have rights concerning your personal information, such as the right to request access, correction, deletion, or a copy of certain information, or to opt out of certain forms of targeted advertising, sale, or sharing. To make a privacy-related request, use the contact method provided on TheHolisticCounselor.com and clearly identify the request as a privacy request. We may need reasonable information to verify your identity before acting on a request.

12. External Links

The website contains links to third-party websites and services. We are not responsible for the privacy, security, content, or practices of third parties. Visiting a third-party site is subject to that provider’s own policies and terms.

13. International Visitors

The Holistic Counselor is based in the United States. If you access the website from outside the United States, information processed through website providers may be transferred to, stored in, or processed in the United States or other jurisdictions where those providers operate.

14. Changes to This Privacy Policy

We may update this Privacy Policy as the website, services, or legal requirements change. The effective date at the top of the Policy will be updated when material revisions are made.

15. Contact

For privacy questions or requests, please use the contact information or contact pathway provided on TheHolisticCounselor.com.